The same data, typed three times
An order arrives by email, gets keyed into the accounting system, then again into the spreadsheet someone built to track it. Every re-entry is a chance to introduce an error nobody catches until it matters.
Every business runs on a set of tasks nobody wants to do and everybody has to. Copying data between systems. Chasing invoices. Re-typing the same reply. We find that work, automate it properly, and hand you back the hours.
Free audit · Fixed-scope pilot · No long-term contract
It rarely shows up as a line item. It shows up as your best people being unavailable, projects slipping, and a nagging sense that the team is busy without moving.
An order arrives by email, gets keyed into the accounting system, then again into the spreadsheet someone built to track it. Every re-entry is a chance to introduce an error nobody catches until it matters.
The monthly report, the reconciliation, the client onboarding pack. It lives in one person's head and their inbox. When they are on holiday, it does not happen.
Where's my order. Can I get an invoice copy. How do I reset this. Written fresh each time, by someone whose job is supposed to be something else.
A Zap from two years ago, half-working. A macro that fails silently. Brittle automation is often worse than none, because people stop trusting the output.
We do not sell a platform. We look at how your business actually runs, find the two or three processes costing the most time, and automate those first.
Invoice capture and matching, payment chasing, expense routing, recurring reports assembled and sent without anyone opening a spreadsheet.
Triage that reads the message, works out what it is actually about, answers the routine ones properly and routes the rest to the right person with context attached.
New client or new hire, the same twenty steps happen every time. Documents generated, accounts created, reminders sent, nothing forgotten because someone was busy.
Your CRM, your accounting software, your booking system and your inbox each hold part of the picture. We connect them so the data moves itself.
Numbers pulled, cleaned and presented on a schedule, so the weekly meeting starts with facts instead of someone apologising for the spreadsheet.
Reading unstructured input — emails, PDFs, notes — and turning it into structured action. Drafting prose a human approves. Not deciding things that need to be deterministic.
AI is excellent at reading messy input and drafting language. It is the wrong tool for anything where the answer must be exactly right every time. In our own HR product, payroll and severance follow statutory formulas in code — the language model never touches the arithmetic. We build client automation the same way.
Anything that spends money, sends a legal document, or touches a customer relationship gets a review step until you have watched it work and choose to remove it. Automation you cannot trust is automation you will switch off.
No discovery phase that bills for three months and produces a slide deck.
A conversation about how the work actually flows, not how the org chart says it does. We come back with the two or three processes worth automating first, what each would take, and what it would cost. If nothing is worth it, we say so.
We automate one process end to end, for a fixed price agreed up front. You get something working you can judge, rather than a commitment you have to justify.
If the pilot earns its keep, we extend to the next process. If it did not, you have lost a small fixed fee instead of a transformation budget.
Automation rots. APIs change, edge cases appear, volumes grow. We monitor what we build and fix it before it fails quietly — the same discipline we apply to the websites we maintain.
İKAsistan is a Turkish HR platform we designed, built and operate. Nine tools that turn repetitive legal and payroll work into guided processes, used by real companies, billed monthly. Next.js and Supabase, row-level security in Postgres, Claude for document drafting, deterministic code for every calculation.
It is the clearest answer to a fair question: can the people you are hiring actually ship and run software, or do they only advise on it? Everything in that case study is checkable on the live product.
Read the İKAsistan case studyThe audit is free. A pilot is fixed-price and quoted before we start, based on the specific process — most first projects land in the low four figures. Ongoing monitoring and maintenance is a monthly plan. We do not quote a range on this page because a number without knowing your process would be a guess, and you would be right not to trust it.
Almost never. Most automation connects the tools you already pay for. Replacing working software is expensive, disruptive, and usually solves a problem you did not have. If we think a tool genuinely needs replacing, we will tell you why and what it would take.
Sometimes yes, and we will tell you when that is the honest answer. Simple two-app connections often do not need us. What we are useful for is the work that breaks those tools: messy inputs, conditional logic, things that must not fail silently, and anything needing an audit trail.
It will, eventually — an API changes, a supplier alters a format, volume triples. That is why we monitor what we build and why maintenance is a real part of the offer rather than an afterthought. Anything we build can also be switched off without taking your business down with it.
In our experience it removes the parts of a job people dislike rather than the job. The work we automate is typically the copying, chasing and re-typing that nobody was hired to do. What that frees up is the judgement work, which is the part software is bad at.
Automation runs in your accounts wherever possible, so your data stays under your control. Where we build custom systems we apply the same standards as our own product: encryption in transit, access control enforced at the database layer, and no data used for anything beyond the job it was collected for.
A pilot is usually one to three weeks from agreeing scope, depending on how many systems are involved and how quickly we can get access. The audit itself takes about an hour of your time.
An hour on a call and we will tell you where your time is actually going and whether software can get it back. If the answer is that nothing is worth automating yet, that is what we will say.
Book the free auditNo commitment · No sales sequence · A straight answer